Medicaid

The Medicaid SBS Program

Michigan's School Based Services (SBS) program has its legal basis in the 1988 amendment to the Social Security Act [42USC1396 b(c)]. This Act allows for partial reimbursement to schools for health services, including occupational therapy, physical therapy, speech therapy, psychological/social work, orientation and mobility, transportation, nursing, case management and assistive technology services.

Medicaid Drop-In Training Sessions: 2019/2020   

Parent/Guardian Information

• A Parent's Guide to School Based Services Brochure
• FAQ: Medicaid Services Provided in Schools and Outside Agencies
• Medicaid Annual Notification Regarding Parental Consent
• Form: Parent Notification and Consent

Random Moment Time Studies

The Medicaid Random Moment Time Study (RMTS) is a process used by the State of Michigan to help determine the cost of providing services to students in schools.  ISDs must participate as part of the School-Based Services reimbursement program.

• RMTS at a Glance: FAQ and Tips for Specific Situations
• RMTS Tip Sheet for Case Managers
• RMTS Tip Sheet for Personal Care

(PSSE) PowerSchool Special Education Users Manual

• Service Capture Users Manual
  • Creating and editing caseloads
  • Logging service records and monthly summaries

Supervision Set-Up in PSSE

• Special Ed. Office:  Setting up a Medicaid Supervisor
• Supervisor of Limited Licensed Staff:  How to Approve Service Records
• Annual Supervision Letter (fillable form)
• Social Work Supervisory Log
• Speech Pathologist Supervisory Log
• Psychologist Supervisory Log

Tip Sheets for Logging Services:

• Case Managers
• Occupational Therapists
• Orientation and Mobility
• Physical Therapists
• Psychologists and Psychologists with Limited License
• Speech/Language Pathologists
• Speech/Language Pathologists with Limited License
• Social Workers and Social Workers with Limited License

Physical Therapy Prescription Information

• PT Prescription (Fillable Form)

Michigan Medicaid Manual for School Based Services

• Medicaid Provider Manual
  • School Based Services (p. 1 of 97)
  • (AOP) Administrative Outreach Program (p. 54 of 97)
  • (RMTS) Random Moment Time Study (p. 62 of 97)

Program Contacts

Cherie Vannatter
Assistant Superintendent, Achievement and Student Services
734-994-8100 x1543

Lana Stiebe
Technical Assistant
734-994-8100 x1548